What is SCHOOL REGISTER

What is SCHOOL REGISTER

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Table of Contents

INTRODUCTION

A register is an authoritative list of kind of information. Register is to keep record of something officially. Register in schools are used to keep official students records by an academic institution’s registrar.
School registers are mostly books, documents and files in which information of school regarding academic and non-academic activities, important events are kept.
It provides accurate statistical reports to the parents, society and government. It also helps to have a proper control and coordination between HRD elements, infrastructure, facilities and budgets.

NEED AND IMPORTANCE

The purpose of the register is to better organize record keeping and ensure there is efficient system for keeping and passing on information.
It is historical record and can be used for checking any information accurately at any instance of time.
They facilitate continuity in the administration of a school. It also provides information of ex-students.
They serve as data book on which both school head and staff and students can draw on.

KINDS OF REGISTERS

Different types of registers are used in schools to keep the records which are maintained by school administrators and teachers:-

LOG BOOK- It contains a complete record of the important events that occur during a session. The headmaster is the only authority to make entries in the log book.
ATTENDANCE REGISTER- It contains daily record of the students who are present in the school and of absentees. It involves calculations like average daily attendance. It is maintained by the class teacher.
TEACHER’S ATTENDANCE REGISTER- It records daily attendance of the teachers, school maintains the teachers’ attendance register. It shows the time of arrival and departure of teachers on each day. It is maintained by headmaster.
FEE REGISTER- It is used to keep details of payment when pupil pay fee and receipt issued to that effect.
EXAMINATION REGISTER- After examination, the marks and the progress of the pupil is entered in this register.
STOCK REGISTER- This register keeps information of all the movable property of the school.
CORRESPONDENCE REGISTER- All relevant letter received from parents as well as replies sent to them should be recorded. Orders, circulars and notices are also safely kept in the files.
VISITOR’S BOOK- During the course of an academic year, a number of important visitors, inspectors and guests pay visit to the school. Their opinions and suggestions all are recorded in this book.
CASH BOOK- It keeps the record of all the money transactions occurring from day to day in the school.

MAINTENANCE OF REGISTER

Maintenance of registers are very important, it forms core of any institutions. They provide deep insight into the state and status of the institution. A register can be maintained in following ways-

Cover of register should contain the name of the school, serial number of register, name of the register, date of opening & closing of register.
Pages of register should be numbered.
Registers should be kept neat and tidy.
Register should be checked periodically.

ATTENDANCE REGISTER

Attendance register is a tool to record the regularity of a student, teacher, and employee on a day to day basis. Previously, the attendance registers were physically maintained on the paper sheets or books. Slowly and gradually with the increase of usage of computers, people started maintaining records on the computers.

Basically two types of attendance registers are maintained in school-

EMPLOYEE ATTENDANCE REGISTER: It is used to maintain the records of the presence, absence or leave etc. related to each employee.
STUDENT ATTENDANCE REGISTER: It is used to maintain record of presence, absence or leave of each student by class teacher.

Presence is marked by ‘P’, absent is marked by ‘A’ and leave is marked with ‘L’. Absent and leave are generally marked with red pen.

NEED AND IMPORTANCE OF ATTENDANCE REGISTER

Attendance registers are very useful in keeping record of presence and absence of student’s daily, and average attendance of students and teachers.
Attendance register also helps in maintaining record of names and data about each student in particular class.
It also contains details of student. It helps in maintaining record of daily attendance and helps in calculation of average attendance of each student of each academic year.
Many school maintains web based record of student’s attendance. Many school uses biometric attendance system but in schools it is mostly for employees.

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